Logistics Coordinator
Mission
Responsibilities / Tasks
- Manage the Material Provisions & Expeditors and ensure that all stores activities conform to current legislation, safety and quality procedures
- Ensure appropriate quantities of materials are held in stores, whilst improving the
availability of trains - Assist the global supply chain queries relating to materials, purchasing activities and
suppliers - Liaise with the Procurement in the management of consumable parts and
services provision contracts - Manage the expediting & return repairable parts
- Define and implement KPIs to review Logistics performance
- Set up & monitor recovery plan for underperforming activities
- Communicates with Fleet Manager and Operational managers
- Monitor non conformities with the SQA project
- Prepare in advance overhaul’s kits for preventive visits ( … , GVG2,ATP1,ATP5,…) and for immobilized locomotives
- Import / Export Procedures :
- Co-ordinate shipment status with suppliers & sites, organise, compile documents required for imports/exports. Follow up for timely clearance of materials from customs.
- Follow up the temporary importation with custom.
- Custom clearance :
- Ascertain with the forwarder applicable duties; coordinate with customs/port/air-port for processing bill of entry/warehouse goods and freight forwarders/steamer/ container agents in order to ensure timely clearance of material.
- Transportation :
Organise, arrange material transportation from Vendors /air-port/port/warehouse/local vendors to destination and follow-up transportation status in order to ensure timely and safe delivery of material.
Accountabilities
People: 1 to 10 direct reports
Team can be extended according to business needs.
Measurement / KPI’s of the role
- Time to deliver parts to Project
- Reductions in nonvalue added processes
- Parts shortage at Maintenance work station
- Repair Suppliers QCD including OTIF, and repair lead-times
- Transportation Costs
- OTIF : Customs & Suppliers
Educational Requirements
Degree in Supply Chain/Logistics/Engineering subjects or Professional level qualifications in the
supply chain/logistics areas
Behavioral Skills / Competencies
- Operational effectiveness : execute and delivers – Identifies the critical task & resources
necessary to achieve the desired objectives, takes action to ensure execution, delivery and
followup - Winning & influencing: changes the opinion of others such as customers, colleagues,
subordinates. Approach discussions/negotiations with the objective of achieving a winwin outcome. Ability to communicate to different levels - Risk management : provides early warnings as soon as unforeseen problems arise, to ensure timely corrective action can be taken
- Teamwork & Accountability : Delegates, provides encouragement and support to people in
accepting responsibility with accountability - Communicating with transparency: delivers clear messages
