TDM Aerospace is looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. As TDM Aerospace is a new company high flexibility and multitasking ability in different roles is required.
Responsibilities:
· Act as the point of contact between the executives and internal/external clients
· Undertake the tasks of receiving calls, take messages and routing correspondence
· Handle requests and queries appropriately
· Maintain diary, arrange meetings and appointments and provide reminders
· Plan and administer events with international customers and suppliers
· Make travel arrangements and organize conference and trade fair attendance
· Take dictation and minutes and accurately enter data
· Monitor office supplies and research advantageous deals or suppliers
· Produce reports, presentations and briefs
· Develop and carry out an efficient documentation and filing system
Requirements:
· Experience as an executive administrative assistant or in other secretarial position
· Full comprehension of office management systems and procedures
· Excellent knowledge of MS Office
· Proficiency in English and French
· Exemplary planning and time management skills
· Up-to-date with advancements in office gadgets and applications
· Ability to multitask and prioritize daily workload
· High level verbal and written communications skills
· Representation skills
· Discretion and confidentiality
